/Examples are below. Always verify the information is accurate with your client and meets the resort's restaurant requirements, if applicable. Keep in mind the time of year and climate your destination is in and confirm your attire description is appropriate. Attire descriptions should be listed in alphabetical order./

Q: What is the attire for the trip? 

A: Please refer to the Agenda page for the appropriate attire for each group function. Attire descriptions can be found below in the attire glossary. 

Beach Casual Attire Index

Beach Casual: Swimsuits with cover-ups, sunhats, and open-toe shoes (including flip-flops) are allowed.
Beach Casual: Shorts and a T-shirt for men, and comparable for ladies. Footwear and cover-ups are required. 

Business Casual Attire Index

Business Casual: Includes nice jeans, slacks, or khakis, with a button-down shirt, an open-collar or polo shirt, a tailored blazer, a knit shirt or sweater, and loafers or dress shoes that cover all or most of the foot. For ladies, skirts, dresses, or nice pants and tops are acceptable, along with nice shoes. 

Business Professional Attire Index

Business Professional: For men, the recommended attire involves a dark suit paired with a dress shirt, tie, and polished shoes. Women are advised to opt for a blouse, dress shirt, skirt, pantsuit, or conservative dress paired with refined footwear. T-shirts and jeans are not permitted.

Casual Attire Index

Casual: Informal and comfortable clothing, including athletic wear, shorts, plain T-shirts, and footwear of your choosing, is acceptable. 
Casual: Informal and comfortable clothing, including shorts and plain T-shirts, is acceptable. It is recommended to bring walking shoes and dress in layers. There is always the possibility of rain, so remember to bring a light raincoat. 

Cocktail Attire Index

Cocktail: For men, a formal, dark suit, white button-down shirt, and tie are acceptable, along with dressy loafers or oxfords. For women, a cocktail dress or a dressy pantsuit with heels is recommended.

Formal Attire Index

Formal: For men, a formal, dark suit, white button-down shirt, and tie are acceptable, along with dressy loafers or oxfords. For women, a floor-length gown, a fancy cocktail dress, or a dressy pantsuit with heels is recommended. 

Resort Casual Attire Index – Beach/Warm Climate Destinations

Resort Casual: Informal and comfortable, yet clean and professional. Examples include jeans, shorts, polo shirts, plain T-shirts, blouses, and sundresses. Practical footwear (no flip-flops) for men, flats, and open-toe sandals for ladies.
Resort Casual: Slacks or nice shorts and collared shirts for men, casual sundresses or comparable for ladies. 
Resort Casual: Slacks or dress shorts and collared shirts for men; pants or casual sundresses for ladies. Jeans, cutoffs, cargo shorts, or casual shorts are not allowed. 
Resort Casual: Defined as a cut above casual or "country club" attire. Resort Casual for men includes nice slacks or shorts, polo shirts, button-down shirts, nice shoes, or sandals. Resort casual for women includes nice pants or shorts, skirts, nice tops, casual dresses, sundresses, nice sandals, or casual shoes. 

Resort Casual Attire Index – Other Destinations 

Resort Casual: Defined as a cut above casual or "country club attire". Resort Casual for men includes nice slacks, polo shirts, button-down shirts, and nice shoes. Resort casual for women includes nice pants, skirts, tops, casual dresses along with nice shoes. 

Semi-formal Attire Index

Semi-formal: For men, a dark suit, suit jacket, blazer, dress shirt, and dress pants are acceptable, along with dressy loafers, oxfords, or lace-up shoes. For women, a dress (cocktail, midi, or maxi dress) or pantsuit with heels, strappy sandals, or dressy flats are recommended. 

Smart Casual Attire Index – Beach/Warm Climate Destinations

Smart Casual: Combines well-fitting, polished business wear with elements of casual attire. Examples include dark-wash jeans, trousers, chinos, blouses, polo shirts, button-downs, dresses, and skirts. Closed-toe shoes for men, flats, heels, or wedges for ladies (no flip-flops). Shorts are not allowed.

Smart Casual Attire Index –Other Destinations

Smart Casual: Combines well-fitting, polished business wear with elements of casual attire. Examples include dark-wash jeans, dress pants, chinos, blouses, polo shirts, button-downs, and polished, practical footwear. For reference, your daily workwear uniform is considered Smart Casual. 

Q: What is included in this program? 

A: Your /MEETING/ attendance includes: 

• All planned group functions as noted on the daily agenda.
• All taxes and gratuities for hosted program events.
• Airport meals on arrival and departure day. These may be expensed on your company card. Regular business travel guidelines apply.
• Breakfast, lunch, and dinner each day of the program, provided via group functions.
• Ground transportation to and from your home airport. This may be expensed on your company card. 
• Ground transportation for arrival and departure dates on main program travel dates, /ARRIVAL DATE/ and /DEPARTURE DATE/, from the /AIRPORT NAME/ (/AIRPORT CODE/).
• Hotel accommodations (one sleeping room), all taxes, housekeeping gratuities, and all other fees at the /HOTEL/
• Hotel for the program dates of /PROGRAM DATES/.
• Parking costs for airport parking in your home city. This may be expensed on your company card.
• Round-trip economy class airfare and checked baggage fees for (1) person 

Q: Who do I contact about travel-related questions? 

A: All travel-related questions should be directed to the /PROGRAM/ Events Team listed under Contact Us at the bottom of each page. 

Q: When will I receive my pre-meeting documents? 

A: The /PROGRAM/ Events Team mails the final meeting documents to the address you listed in your registration form about two weeks before the program. If you change addresses after registration, please notify the /PROGRAM/ Events Team immediately to ensure delivery. 

Q: Are there any baggage limitations for the airlines? 

A: There is no longer a standard set of rules that apply to all airlines' baggage limitations. The airlines are imposing a fee for luggage exceeding their weight limits. For most airlines, this is 50 pounds for checked luggage and 40 pounds for carry-on bags. Please check with your carrier for luggage allowance and restrictions before departing for the airport. Fees will apply to excess checked and/or carry-on bags. The airlines have a per-person limit for carry-on bags of one personal item and one carry-on bag. Personal items are identified as one of the following: a purse, briefcase, small backpack, or laptop computer. Passengers exceeding the carry-on limit may not be allowed through the security checkpoint. 

Q: What is an e-ticket? 

A: It is a confirmation of your airline travel; the airlines are no longer issuing paper tickets. You will still need a government-issued ID to check in and receive your boarding pass from your airline. The name on your ticket MUST be exactly the same as the name on your government-issued ID. 

Q: Can I upgrade using Frequent Flyer miles or coupons?

A: Yes, however, any deviations or upgrade charges with your ticket will be at your own expense. All frequent flyer requests for upgrades should be personally handled with the respective airline.

Q: Can I extend my stay at the hotel before or after the program?

A: Yes; however, any additional expenses incurred as a result of an extended stay will be at your own expense. Please refer to the Hotel /HYPERLINK RESORT PAGE/ page for more information on the discounted group rate. For additional details, please contact the /PROGRAM/ Events Team (see Contact Us). 

Q: If I extend my stay, will airport transportation be provided?

A: No, you will be responsible for your own transportation.